The course project for PROJ598 consists of three parts, which provide familiarization to processes associated with contract and procurement management.
This three-part project provides an overview of the processes and material that are used to develop a RFP as well as address relevant questions that could result from contract and procurement management. The points assigned to each part of the Course Project are listed below:
|Course Project Assignment||Due||Points|
|Part I (PP1) – RFP Section 1||Week 2||40|
|Part II (PP2) – Complete RFP||Week 4||125|
|Part III (PP3) – Formal Proposal Submission||Week 6||125|
|Part I (PP1)|
Assignment: Select one of the three RFP procurement cases listed below (A New Practice Field, An Environment Impact Study, and an Inventory Control System) for your Course Project. Use the RFP template located in the Doc Sharing area to complete the cover page and the following sections of the RFP (1.1, 1.2, 1.3, and 1.4).
Resources: Obviously, Chapters 1 through 6 of the text would serve as a starting point. Please be advised that considerable relevant material is also available on the Internet, so you might want to conduct a search for some materials that may yield insights into the RFP development process. Download and use the RFP template from the Doc Sharing area.
Procedures and Deadline: All project issues should be directed in the Q & A Forum or addressed in class. The PP1 RFP should be prepared in a MS Word format suitable for electronic transmission. Any resources used beyond the textbook need to be cited in your document, including links to relevant websites. Be sure to include footnotes and bibliography.
Submission Details: All PP1 documents must be submitted no later than the end of Week 2. There will be a penalty for late submissions. Submit a soft copy of your RFP in the Dropbox created for this purpose.
Clarification on Assignment: All questions of a clarification nature should be asked in the weekly Q & A Forum discussion topic.
Grading: Eighty percent of points will be for content (including proper use of the English language) and 20percent of points will be based following the instructions for the assignment.
Your RFP should utilize the best practices of the Pre-award Phase that apply to your project. You must choose the type of contract that you feel is most appropriate for this procurement. I will set the length limit at three double-spaced pages (12-point font) for the main body of the RFP (sections 1.1 – 1.4). (Please do not feel obligated to reach that limit.) All other section content should be noted as to-be-determined (tbd).
The first page of your overall submission must be a cover sheet that contains the project title (hopefully, not “PP1” or anything like that—be inventive), your name, your e-mail address, and course identifying information (e.g., “PROJ598 for this term” will suffice—obviously, use the correct term identifier). The second page will be a Table of Contents (TOC) listing the major RFP sections together with page numbers. Include on this page a listing of the references that you used in the RFP preparation, including websites, if any. The next one-to-three pages constitutes the main body of the RFP. Appendix B contains a list of suppliers to whom you would send the RFP. These must be real bona fide contractors—not hypothetical ones. On that page, say how you chose these potential suppliers. The cover sheet, TOC/references page, and supplier list do not count toward the three-page limitation.
RFP Procurement Cases
Select one of the following RFP procurement cases to develop your PP1 RFP:
A New Practice Field
You own a semipro baseball team (in the location of your choice) and you want to construct a new practice field. You own the land already (20 acres). The land is relatively flat and it has only a few dilapidated structures (barns) and trees on it. Connecting up with existing water and sewer lines would present no unusual technical problems. It is now September, and you would love to have that field ready to go by March two years hence. Your vision would include the playing field, a small clubhouse, and a parking area that would hold about 50 cars. No spectator seating would be required. The decision to go with one general contractor has already been made.
An Environmental Impact Study
You are a general contractor wishing to put up a modest sized cement production plant on the outskirts of town. The plant would operate on only one 10-hour shift per day and would produce about 400 cubic yards of output per day for six days per week. It is necessary for an environmental impact study to be undertaken before the county can issue a permit. The biggest issue is, of course, the air quality implications of cement production, but potential impacts on water quality are of concern as well. It is now October, and you want to start building the plant by the end of next summer, if at all possible. It is now time to issue an RFP to procure an environmental impact analysis. Studies of this type normally require about three months of concerted effort by a team of analysts.
An Inventory Control System
You sell seeds from a catalog, and business has been blossoming. However, your inventory tracking system is inadequate. In high season, supply outages have been frequent, and customer complaints over delays have been increasing. You fear that your business will die on the vine unless something is done to improve things. You want to hire a management consultant to design a new inventory tracking system. This kind of work normally requires about six months worth of effort. It is now May. You need to issue an RFP for this work. The procurement will be for the design stage only—implementation may or may not be handled under a separate contract at a later date.
Deadline: PP1 is due by the end of Week 2.
Submit your PP1 assignment to the Week 2 Dropbox.
|Cover Page & Table of Content||3|
|RFP Section 1.1||8|
|RFP Section 1.2||8|
|RFP Section 1.3||8|
|RFP Section 1.4||8|